Sacramento County Clerk of Court

The Sacramento County Clerk of Court serves as the official administrative office for court filings and judicial records within Sacramento County, California. This office records, indexes, and maintains documents for civil, criminal, family law, probate, traffic, and small claims cases filed in county courts. By processing filings, updating case dockets, and preserving court documents, the clerk supports the daily operation of the local judicial system and maintains accurate public case records tied to each proceeding.

Acting as the central record-keeping authority for Sacramento County courts, the county court clerk manages filings from attorneys, self-represented parties, and court officials. These responsibilities include receiving pleadings, recording judgments, issuing certified copies, and maintaining long-term court archives under California record retention standards. Sacramento Court Records are maintained through these processes, ensuring that official case information remains organised, reliable, and current. The office plays a key role in supporting legal transparency, procedural accuracy, and efficient case flow across all Sacramento County court divisions.

What Is the Sacramento County Clerk of Courts?

The Sacramento County Clerk of Court serves as the official administrative office responsible for managing court records and filings for the local court system. This office supports judges, legal professionals, and the public by processing case documents, maintaining records, organising schedules, and overseeing procedural documentation within the Sacramento Superior Court.

Current Sacramento County Clerk of Court

In Sacramento County, the role of Clerk of Court is combined with the Court Executive Officer, who is responsible for managing administrative functions, record management, and court filings for the Sacramento Superior Court.

As of January 2026:
The current Interim Court Executive Officer — who also serves as the Sacramento County Clerk of Court — is Kelly Sullivan.

Official Details

• Official Title: Court Executive Officer & Clerk of Court
• Appointed By: Judges of the Sacramento Superior Court (appointed, not elected)
• Office Location: Gordon D. Schaber Sacramento County Courthouse, 720 9th Street, Sacramento, CA 95814
• Primary Contact: Main Superior Court phone — (916) 874-5522

Key Responsibilities Under the Current Clerk

Under the leadership of Kelly Sullivan (Interim Court Executive Officer):

• Overseeing court filings and document acceptance procedures
• Ensuring accurate record management and public access systems
• Supporting courtroom administrative operations
• Implementing improvements to court services and operations

Core Role Within the Court System

The Sacramento County Clerk of Court is a central administrative office within the court system of California. The clerk’s main focus is on record control, document processing, and courtroom support. Judges rely on this office to ensure that cases progress efficiently and in accordance with court rules and state law.

Key Responsibilities Include:

• Receiving and recording court filings
• Managing case dockets and hearing calendars
• Issuing court notices, summons, and judgments
• Preserving official court records and exhibits
• Supporting courtroom procedures during hearings and trials

The clerk’s work affects every civil, criminal, family, traffic, and probate case filed in Sacramento County, even though much of it happens behind the scenes.

Relationship With the Sacramento Superior Court

The Sacramento County Clerk of Court functions directly under the Sacramento Superior Court. It is not a separate agency but an administrative arm of the court itself.

Court users interact with the clerk’s office for tasks such as:

• Filing new cases
• Reviewing case status updates
• Requesting certified records
• Paying filing and processing fees

Because it operates within the judicial system, the clerk’s office helps support daily court operations without influencing legal decisions, which are the responsibility of judges.

Legal Authority Under the California Judicial Branch

The clerk’s authority is derived from the California Judicial Branch, which establishes statewide court procedures and administrative rules. State law and official court regulations guide how clerks manage records, process filings, and support courtroom functions. Adhering to these rules ensures that records remain accurate, secure, and consistent across California courts.

Judges vs. Clerks: What’s the Difference?

Though both are essential to court operations, judges and clerks have distinct roles:

Judges Handle:

• Interpreting and applying laws
• Presiding over hearings and trials
• Issuing legal rulings and judgments

Clerks Handle:

• Case documentation and processing
• Scheduling and calendar management
• Record preservation and access
• Compliance with procedural rules

This division allows the Sacramento Superior Court to operate smoothly: judges make legal decisions while the clerk’s office ensures the administrative foundation is in place.

How to File Documents with the Sacramento County Clerk of Court

Filing documents with the Sacramento County Clerk of Court can be done electronically or in person. Both methods require proper forms, payment of filing fees, and adherence to court deadlines. Proper filing ensures cases move smoothly through the court system and avoids unnecessary delays. The clerk’s office handles a wide range of filings, including civil, family, probate, and small claims matters. Understanding the available filing methods helps individuals and legal professionals submit documents efficiently.

eFiling Process Steps

Electronic filing, or eFiling, is the most common method for submitting court documents in Sacramento County. It allows parties to submit filings online, reducing wait times and trips to the courthouse. The process generally follows these steps:

• Register an Account: Visit the official Sacramento County eFiling portal at https://www.saccourt.ca.gov/efiling/efsp.aspx to create an account. Each filer must have a unique login.

• Prepare Documents: Upload court forms in PDF format. Ensure all signatures and required information are included.
• Select Filing Type: Choose the case type, such as civil, family, or probate, and indicate if it is a new case or an existing one.
• Pay Filing Fees: Payment is processed online via credit card or electronic check. Fee amounts vary depending on case type.
• Receive Confirmation: After submission, filers receive an email confirming receipt. This serves as proof of filing.

Electronic filing reduces errors compared with paper submissions and allows tracking of the document status online. Most court forms are available directly on the clerk’s website for convenience.

In-Person Filing Requirements

In-person filings remain an option for those who prefer to submit documents directly at the courthouse. The Sacramento County Clerk of Court accepts filings at the main office and select branch locations. Key points include:

• Office Hours: Typically 8:30 a.m. to 4:00 p.m., Monday through Friday. Check for holiday closures.
• Required Documents: Original documents, copies for the court, and any supporting attachments.
• Payment Methods: Cash, check, money order, or credit card may be accepted, depending on location.
• Clerk Assistance: Staff can verify forms, explain filing fees, and stamp documents as officially received.

Filing in person allows immediate confirmation of acceptance and provides an opportunity to ask questions directly about court procedures.

Filing Deadlines & Compliance

Timely filing is critical for legal proceedings. Each type of case has specific deadlines, which must be followed to avoid delays or dismissal. Key considerations include:

• Statutory Deadlines: Family law, civil, and probate cases often have state-mandated filing timelines.
• Court-Specific Rules: Some departments may require documents to be filed before 4:00 p.m. on the due date.
• Extensions: Requests for extensions are sometimes allowed but must be submitted according to court procedures.

Missing a filing deadline can result in additional fees, rescheduling, or negative impacts on the case outcome.

Common Filing Mistakes to Avoid

Errors during filing can cause delays or rejection. Sacramento County filers should be cautious of these common mistakes:

• Incomplete Forms: Missing signatures, dates, or required attachments.
• Incorrect Fees: Filing without proper payment or using outdated fee schedules.
• Wrong Filing Method: Submitting documents via mail when the court requires eFiling, or vice versa.
• Late Submissions: Filing after the court’s official deadline.

Double-checking forms, fees, and submission methods helps prevent common errors and ensures smooth processing.

Roles and Responsibilities of the Clerk’s Office

The clerk’s office in Sacramento serves as the administrative backbone of the local court system. It manages court records, handles case processing, and supports judges, staff, and the public through daily court operations.

Maintaining Court Records and Legal Documentation

The Clerk’s Office holds responsibility for record management across civil, criminal court, family, probate, and traffic cases. This work protects the accuracy, security, and availability of official court files from the moment a case begins through final disposition. Every filing becomes part of a permanent judicial record that courts rely on for decisions and enforcement. Court clerks organise and preserve both digital and paper records. These include pleadings, motions, judgments, and exhibits. Clear indexing allows cases to move without delay. At the same time, strict procedures protect sensitive data and confidential filings.

Key record-related court clerk responsibilities include:

• Legal document processing for filings submitted by attorneys and self-represented parties
• Verifying document format, fees, and compliance with court rules
• Updating case histories after hearings, rulings, or orders
• Retaining archived records under state-mandated schedules

Accurate recordkeeping supports fair outcomes and prevents procedural errors. For example, judges depend on complete files during hearings, and attorneys rely on timely updates for case preparation. Strong internal controls keep the judicial process consistent and reliable.

Managing Case Flow, Courtrooms, and Public Services

Beyond records, the clerk’s office in Sacramento manages case processing from filing to resolution. Clerks track deadlines, schedule hearings, and coordinate court calendars so courtrooms operate on time. This coordination helps avoid delays that affect parties, witnesses, and legal staff. Clerks provide daily courtroom support by preparing files, recording actions, and issuing orders after hearings. Judges rely on this support to focus on legal decisions rather than administrative tasks. Court staff depend on clerks for accurate calendars and case status updates. Public-facing administrative duties form another core function. Clerks assist with filing questions, fee payments, and copies of court documents. They explain procedural steps in plain language, which helps users move cases forward with fewer errors.

Common public service tasks include:

• Accepting filings at service counters or through electronic systems
• Processing payments for filing fees, fines, and court costs
• Issuing certified copies of judgments, minute orders, and decrees
• Managing jury administration and summons processing

Through these combined duties, the Clerk’s Office supports transparency, consistency, and efficient court operations. Every task, from scheduling hearings to preserving records, strengthens trust in the judicial system and keeps Sacramento County courts running smoothly.

Sacramento Superior Court Clerk vs County Clerk

The Sacramento Superior Court Clerk and the Sacramento County Clerk serve different public offices with separate authority. The court clerk works inside the judicial branch, and the county clerk operates within county government administration.

Key Differences in Role and Jurisdiction

The Sacramento Superior Court clerk supports judges and court departments by managing case filings, court calendars, and official court records. This office handles matters tied directly to court cases, including civil, criminal, family, probate, traffic, and juvenile proceedings. Its jurisdiction stays limited to cases filed within the Sacramento Superior Court and never extends into county administrative filings.

Sacramento County Clerk Role Explained

The Sacramento County Clerk manages public filings that do not involve court action or judges. This office operates under county government and oversees services such as marriage licenses, fictitious business name filings, notary registrations, and local election records. Since no court involvement exists, these records remain outside the judicial branch.

Why This Distinction Matters for Court Records

Many users contact the wrong office during record searches. Court case documents belong to the Sacramento Superior Court clerk due to judicial branch control, while marriage and business filings remain with the County Clerk. Selecting the correct office based on jurisdiction and record type saves time and prevents rejected requests.

Quick Comparison for Clarity

Court Filings Handled by the Sacramento County Clerk of Court

The Sacramento County court clerk manages a wide range of court filings for civil, criminal, family, probate, and traffic cases. Residents and legal professionals rely on the office to submit documents accurately and meet required filing deadlines. The clerk ensures that filings are properly received, recorded, and forwarded to the correct court department, whether submitted in person or online.

Civil Court Filings

Civil filings involve disputes between individuals or organizations, such as contract issues, property claims, or personal injury cases. The Sacramento County court clerk processes complaints, responses, motions, and supporting documents while ensuring deadlines and formatting rules are met. Fees vary depending on the claim, and filings can be submitted in person, by mail, or through the court’s e-filing system, helping cases proceed efficiently and without delays.

Criminal Court Filings

Criminal filings cover offenses prosecuted by the state, from misdemeanors to felonies, including complaints, indictments, motions, and plea agreements. The clerk records and tracks these documents, maintaining accurate logs and supporting court scheduling. Submissions usually involve coordination with the district attorney or public defender, and strict deadlines ensure the legal process moves smoothly for both defendants and the prosecution.

Family Law & Divorce Filings

Family law filings include divorce petitions, child custody agreements, support orders, and restraining orders. The Sacramento County court clerk manages document submission, ensures deadlines are met, and provides access to certified copies when required. Filing can be done in person or online, and the office helps minimize rejected submissions while keeping cases moving through the family law division efficiently.

Probate & Estate Filings

Probate and estate filings involve wills, trusts, petitions for probate, and accountings. The clerk processes these documents, monitors deadlines set by court schedules, and ensures proper handling for estates and heirs. Fees depend on estate size and filing type, and filing can be done in person or online, supporting the lawful administration of estates and timely notifications to beneficiaries.

Traffic Court Filings

Traffic filings include citations, infractions, and violations of state traffic laws. The clerk records tickets, plea forms, and requests for trials, while maintaining accurate records of outcomes. Deadlines are typically short, with filings required within 30 days, and submissions can be made in person, by mail, or through online portals. Proper filing prevents additional penalties and ensures smooth resolution of traffic cases.

Court Records & Record Management Services

Sacramento County Clerk of Court maintains court records for civil, criminal, probate, and family cases. These records are carefully managed and can be requested in certified copies or for public reference.

The Clerk’s office oversees record management to ensure that all Sacramento court records remain accurate, secure, and organized. Records include filings, judgments, motions, court minutes, and other official documents. Each type of record follows a retention schedule that determines how long it is kept on file. For example, civil case records are generally preserved for at least 10 years, while some criminal case records may be retained indefinitely depending on legal requirements.

Types of Records Maintained

The office keeps a variety of records that serve legal, historical, and administrative purposes. Key categories include:

• Civil and criminal case files – complaints, verdicts, and sentencing documents.
• Probate records – wills, estate inventories, and guardianship papers.
• Family court documents – divorce, custody, and support filings.
• Official court minutes and dockets – daily proceedings and case schedules.

Each record is carefully labeled and stored to allow for efficient retrieval while maintaining privacy protections for sensitive information.

How Long Records Are Kept

Retention periods vary by record type, and some may be available only in archived formats. The Clerk’s office follows strict legal guidelines to determine:

• Minimum storage periods for all case types.
• Transfer of older records to secure storage facilities.
• Procedures for permanent preservation of historically significant documents.

This structured retention helps maintain accuracy and supports the legal process for attorneys, litigants, and the public.

Requesting Copies and Public Access

Individuals can request copies of records through the Clerk’s office. Available options include:

• Certified copies: official copies for legal or personal use, often required for courts or government agencies.
• Regular copies: non-certified versions suitable for research or personal reference.
• Electronic access: Many records can be viewed or requested online through the Sacramento Superior Court’s official portal.

When requesting records, users must provide case details, such as case number or party names, and may incur a small fee for certified copies. Privacy laws limit access to certain records, especially juvenile cases, sealed records, or sensitive family matters.

Fees, Payments, and Processing Times

The Sacramento County clerk’s’s office processes filings, payments, and document requests efficiently, with fees varying depending on the service. Most payments can be made online, by mail, or in person, and standard processing times range from a few days to several weeks.

Understanding fees and payment options is important for anyone interacting with the clerk’s’s office in Sacramento. Filing fees are set by the court and depend on the type of document being submitted. Common examples include civil case filings, marriage licenses, probate documents, and business filings. For instance, civil case filings typically start around $435, while marriage licenses are usually $115. Fees are subject to updates, so checking the latest schedule on the official clerk office Sacramento website is helpful.

Payment Methods:

• Online payments: Accepted via credit or debit cards and electronic checks.
• In-person payments: Cash, checks, money orders, or credit/debit cards at the clerk’s office counter.
• Mail payments: Checks or money orders can be mailed with completed forms.

Processing times vary by service type. Routine filings like civil complaints or small claims can take 3–7 business days for standard processing. More complex requests, such as probate filings or certified document requests, may take 2–4 weeks. Expedited services are sometimes available for an additional fee, reducing turnaround times to a few days.

Quick Reference Table – Fees & Processing

The clerk’s office in Sacramento strives to keep transactions transparent and payments secure. Filing fees are clearly listed, and multiple payment options help reduce delays. Checking the office’s current fee schedule and submitting complete forms can ensure faster processing.

Contact Information for Sacramento County Clerk of Court

The Sacramento County Clerk of Court contact includes addresses, phone numbers, and office hours to quickly reach the right department.

Sacramento Superior Court – Main Clerk Contact

• Address: Gordon D. Schaber Sacramento County Courthouse, 720 9th Street, Sacramento, CA 95814
• Phone: Main Clerk Line: (916) 874‑5522
• Office Hours: Monday – Friday, 8:30 a.m. – 4:00 p.m. (excluding court holidays)
• Central point for civil, criminal, and other superior court filings

Sacramento County Clerk/Recorder – Civil & Vital Records

• Address: 3636 American River Drive, Suite 110, Sacramento, CA 95864
• Phone:
  • General: (916) 874‑6334
  • Toll-Free (within California): (800) 313‑7133
  • Hearing Impaired/TDD/TTY: 1‑800‑735‑2929 or 711
• Office Hours: Monday – Friday, 8:00 a.m. – 5:00 p.m.
• Handles marriage licenses, birth & death certificates, and document recording
• Some services may offer extended evening hours by appointment

(FAQ) About the Sacramento County Clerk of Court

The Sacramento County Clerk of Court manages court filings, maintains official records, and helps the public with document processing. The office ensures that filings follow legal procedures and that records are organized and secure for staff and the public.

What Does the Sacramento County Clerk of Court Do?

The Clerk of Court oversees the filing of legal documents, maintains official court records, and provides support for civil, criminal, probate, and family law cases. This includes reviewing documents for compliance, issuing marriage licenses, maintaining accurate records, and guiding the public and attorneys on filing procedures. By handling these tasks efficiently, the office ensures court processes remain orderly and reliable.

How Do I File Court Documents?

Court documents in Sacramento County can be filed in person, by mail, or through the court’s e-filing system. Filers must ensure documents meet California court standards and submit them along with any required fees. Staff at the Clerk’s office assist with confirming forms, providing official stamps, and guiding individuals through procedural requirements, helping cases progress smoothly without unnecessary delays.

Can I Access Court Records Online?

Some Sacramento County court records are available online, depending on privacy restrictions and case type. The Clerk’s office maintains public records for civil, family, and criminal matters, including case summaries, filing histories, and hearing dates. Online access allows the public and legal professionals to check case status conveniently, while sensitive details remain protected for privacy and security reasons.

Which Clerk Handles Family Law Cases?

Family law cases, including divorce, child custody, and support matters, are managed by clerks in the Family Law Division. These clerks handle filing petitions, scheduling hearings, and processing related documents, ensuring that each case is directed to the correct department. Their work supports families by keeping records accurate and helping the court system function efficiently.

What Are the Clerk’s Office Hours?

The Sacramento County Clerk of Court is generally open Monday through Friday, typically from 8:30 a.m. to 4:30 p.m., excluding holidays. All filing, record requests, and other office services follow this schedule, although certain departments may have slightly different hours. Visitors are encouraged to check the court’s website or contact the office directly for updates or specific service availability.